1. General information
2. Responsible Person
For any matters, relating to data protection you may contact firstname.lastname@example.org in writing by e-mail. Our team take right to privacy as a concern of highest priority and will be delighted to help you with your concerns and queries.
3. Data processing in connection with the site
3.1 Visiting our website
When you visit our website, the hosting provider of our website, Kinsta Inc. automatically collects and stores various information in so-called server log files that your browser transmits to us. The information/data mentioned is neither assigned to specific persons nor linked to data from other sources. The following technical data will be recorded by us, as usual with every connection with a web server, without your intervention, and stored by us until automatic deletion after no later than two weeks:
- Woocommerce cart data
- Unique identification code for Woocommerce customer
- Anonymized IP addresses
The collection and processing of this technical data is for the purpose of enabling the use of our website, continuously ensuring system security and stability, optimizing our website, and for internal statistical purposes. This is our legitimate interest in the processing of data in the sense of Art. 6 Par. 1 lit. f GDPR.
Furthermore, the IP addresses will be evaluated, together with the other data, in case of attacks on the network infrastructure or other unauthorised use or misuse of the website, for the purpose of intelligence and protection, and if appropriate, used in criminal proceedings for identification and civil and criminal proceedings against the relevant users. This is our legitimate interest in the processing of data in the sense of Art. 6 Par. 1 lit. f GDPR.
3.2 Use of Website Cookies
You may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, previously set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, it may not be possible to use all the functions of our website.
3.3 Google Analytics
This website also uses Google, an open source web analytics platform (“Google Analytics”). The information generated by the cookie about your use of the website (including your automatically anonymized IP address) will be stored on the servers of our hosting provider Kinsta Inc. in the United States. For more information about Google Analytics, you can access a demo version at: https://analytics.google.com/analytics/web/demoAccount.
Before the data is stored, the IP address will be abbreviated by activating IP anonymization (anonymizeIP) on this website.
In addition to the data listed in section 3.1, we may receive the following information because of Google Analytics:
- Navigation path
- Length of stay on the website
- Returning or new user
- End device
We will use this technical data to analyse your use of the website by compiling reports on website activity for the understanding and optimizing our website and for internal statistical purposes. We do not use the information and personal data collected by Google to identify individuals unless we become aware of specific indications of illegal use.
The processing of this technical personal data is helping us identify what is working and what is not on our website and how we may improve our website. Without the data so received, we would not be able to provide you the service we are currently offering to you. Your data will be used only to improve the user experience on our website and help you find the information you are looking for. This is our legitimate interest in the processing of data in the sense of Art. 6 Par. 1 lit. f GDPR.
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3.4 Contact possibility via the website
You may contact us via our website contact page or by e-mail to the following e-mail address: email@example.com . For this, we require the following information: Name, Subject, E-Mail address, message.
We use this data, which you may give voluntarily, only in order to answer your contact question or to reply to your e-mail in the best possible manner. Therefore, the processing of this data is in our legitimate interest in accordance with Art. 6 Par.
1 lit. f GDPR and you have provided consent in accordance with Art. 6 Par. 1 lit. a GDPR.
3.5 Registration for our newsletter (if relevant)
The registration for our newsletter requires registration. For this you must provide your name and e-mail address. By registering, you give us your consent to process the given data in order to periodically send the newsletter to the address you have given. This consent constitutes the legal basis for our processing of your e-mail address in the sense of Art. 6 Par. 1 lit. a GDPR. All information gathered this way will never be passed on or sold to any third party.
At the end of each newsletter a link is provided by means of which you can unsubscribe at any time. After unsubscribing your personal data will be deleted.
3.6 Social Media
3.7 Event Registration
To register for any event organized by the Foundation through our website, we may require the following registration data: First and last name, language, company affiliation, company title, credit card information, e-mail address.
We will process the data by name in order to record your reservation as you have requested, to contact you in case of a question or problem and to ensure correct payment.
The legal basis for the data processing for this purpose lies in the fulfilment of an agreement in accordance with Art. 6 Par. 1 lit. b GDPR.
4. Other parties who have access to the information we collect
With the exception of the provider of our website, we do not make your personal data available to third parties unless you have expressly consented to it, if we are legally obligated to, or if this is necessary to enforce our rights concerning a contractual relationship.
The website service provider to whom the personal data collected via the website is passed on or who has or can have access to it is Amazon Web Services Inc. The website is hosted on servers in the US. The transfer of data is for purpose of providing and maintaining the functionality of our website. This is our legitimate interest in the sense of Art. 6 Par. 1 lit f GDPR.
If you pay by credit card through the website, we forward your credit card information to the credit card issuer and the credit card acquirer. If you choose to pay by credit card, you will be asked to provide all the necessary information. The legal basis for passing on the data lies in the fulfilment of an agreement in the sense of Art. 6 Par. Lit. b GDPR.
5. International transfer of personal data
- our website service providers
- e-commerce provider such as payment solution providers to assist us in the processing of your online payments.
They are obliged to protect data privacy to the same extent as we ourselves. If the level of data protection in a given country does not correspond to the States and European data protection level, we contractually ensure that the protection of your personal data corresponds to that in the United States and the EU at all times by concluding agreements using the standard contractual clauses and complying with the GDPR.
6. Data security
We use appropriate technical and organizational security measures to protect your stored personal data against manipulation, partial or complete loss, and unauthorized access by third parties. Our security measures are continuously being improved in line with technical developments.
Please note that any data transmission on the Internet (e.g. communication by e- mail) is generally not secure and we accept no liability for data transmitted to us via the Internet. Unfortunately, absolute protection is not technically possible.
This information does not apply to the website of third parties and the corresponding links given on our website. The Foundation assumes no responsibility and liability for these.
7. Your Rights regarding your data
7.1 Right to confirmation
7.2 Right to access
You have the right to obtain from the Foundation free information about your personal data stored at any time and a copy of this information. Furthermore, you will have access to the following information:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- the existence of the right to request from the Foundation rectification or erasure of personal data, or restriction of processing of personal data concerning you, or to object to such processing;
- the existence of the right to lodge a complaint with a supervisory authority;
- where the personal data are not collected directly from you, any available information as to their source; and
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for you.
7.3 Right to rectification
7.4 Right to erasure (right to be forgotten)
You have the right to obtain from the Foundation the erasure of personal data concerning you as soon as possible, and the Foundation shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
- The personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed;
- You withdraw consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing;
- The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR;
- The personal data has been unlawfully processed;
- The personal data must be erased for compliance with a legal obligation in accordance with the applicable law to which the Foundation is subject; and/or
- The personal data has been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
7.5 Right to restriction of processing
You have the right to obtain from the Foundation restriction of processing where one of the following applies:
- the accuracy of the personal data is contested by you, for a period enabling the Foundation to verify the accuracy of the personal data;
- the processing is unlawful and you oppose the erasure of the personal data and requests instead the restriction of their use instead;
- the Foundation no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims; and/or
- the data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the Foundation override those of the data subject.
If any one of the aforementioned conditions is met, and you wish to request the restriction of the processing of personal data stored by the Foundation, you may at any time contact the Foundation’s responsible person. The responsible person will arrange the restriction of the processing.
7.6 Right to object
You have the right to object, on grounds relating to your particular situation, at any time, to the processing of personal data concerning you, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
The Foundation shall no longer process the personal data in the event of the objection, unless the Foundation can demonstrate reasonable grounds for the processing, which override the interests, rights and freedoms of you, or for the establishment, exercise or defense of legal claims. In order to exercise the right to object, you may directly contact the responsible person.
7.7 Automated individual decision-making, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you, or similarly significantly affects you, as long as the decision (1) is not necessary for entering into, or the performance of, a contract between you and the Foundation, or (2) is not authorized by the applicable law and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or (3) is not based on your explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between you and the Foundation, or (2) it is based on your explicit consent, the Foundation shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express their point of view and contest the decision.
7.8 Right to withdraw data protection consent
You have the right to withdraw your consent to processing of your personal data at any time.
If you wish to exercise the right to withdraw the consent, you may at any time directly contact the responsible person as stated in section 1.
8. Duration of the storage
The Foundation will process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the applicable laws or regulations. If the storage purpose is not applicable, or if a storage period prescribed by the applicable laws expires, the personal data is routinely erased in accordance with the legal requirements.
The Foundation does not knowingly collect or use any personal data from minors. A minor may be able to willingly share personal information with others, depending on the products and/or media channels used. If a minor provides us with their information without the consent of their parent or guardian, we will ask the parent or guardian to contact us for the purpose of deleting that information.
11. More information about privacy regulations
For more information on applicable privacy regulations, you may refer to:
- EU General Data Protection Regulation: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2016.119.01.0001.01.ENG
- US Privacy Act of 1974: https://epic.org/the-privacy-act-of-1974/#history
- Children’s Online Privacy Protection Act (COPPA): https://www.ftc.gov/tips-advice/business-center/guidance/childrens-online-privacy-protection-rule-six-step-compliance